An E-Mail

When I was on the job. I used to write articles and poems for departmental magazines. These poems are often read at national festivals every year by me. everybody curiously waiting for my poem. What would be the subject of the poem this year? They generally guessed as my subject always on current topics. There was the foundation day of our department which was celebrated at Delhi in presence of the minister of our ministry to which our department belonged. It was a big function. So I decided to write a poem on the activities of the department. I wrote the poem accordingly. Then I decided to send to a concerned section at the headquarter. Then there was doubt in the mind who would care it. Then, a wonderful idea struck my mind at the drop of a hat. I should directly send it to the head of the office by his official e-mail. I had done it. Daily I was checking regularly any reply from him about remarks on the poem . But I was cold feet. I thought that so many officers and employees send him emails daily. How would he take an account of each mail? Then I was busy with my daily routine work. But I am still optimistic about the poem.

Fortunately, our regional head of the office went for a regional officer plan meeting in Delhi. Head of the department New Delhi put his proposal of taking an annual scientific meeting at regional center Nagpur. When he came back to Nagpur. On next day he called me that this year we were going to arrange an annual scientific meeting at Nagpur. You should be the coordinator of the whole meeting ins and outs in black and white orders would be issued. He asked me to take this matter into a file for further correspondence with headquarter and other regional offices. So I loaded for bear. Then I was totally engaged in the preparation for arranging the meeting with my colleagues. It was bite the bullet target. So whole team under my guidance and supervision of regional head working on it down to dusk. It wasn’t a piece of cake. We made maximum effort to complete all requirements of meeting to the best of our ability, knowledge, experience, and creativity. Booking of hotels for staying scientists coming from various departments and from the parent department. Banquette hall for a meeting. Separate arrangement for the head of the department and his counterpart, and other officers below his rank. Input for his inaugural speech describing the historic events of the orange city and its importance in the state. Budget allocation sanction from the head office Delhi. one by one, but speedily we were achieving our target to make it remarkable and memorable to coming guest. This meeting scheduled was for three days. The regional head office asked me to prepare the PowerPoint presentation about all systems installed at the station and their functioning and utilization daily by this office for preparation of regional daily weather forecast along with the input to national forecast.

I, therefore, collected all information of different systems used in different units and their working and practical implementation of results in weather forecasting. I prepared the PowerPoint presentation about all systems as intended by the head. It was shown to the regional head. After viewing it, he suggested a few corrections. He appreciated me covering all information and system in the department in form of poems at the end of the PowerPoint presentation. I just put a remark to him, would head of debarment like it ?. He said what he would say about his liking. It was a question mark in my mind continuously that puzzled me till the presentation of PowerPoint presentation.

As per the scheduled date. All scientists arrived at the orange city. We well come them at our soil. The head of the department, New Delhi was arriving on the same date by morning flight. The regional head went to the airport to well come him as per protocol. He arrived at the hotel with him. He asked first about the inaugural speech. The same document was handed over to him by me. The meeting started at its scheduled time. All the listed formalities got completed . Then the head of the department started his inaugural speech. He covered all information from the given documents along with his own ideas, also his expectation about output from this scientific meeting.

Then, as scheduled, the meeting started with a PowerPoint presentation on the various topics by scientists. It was a time for me to present my presentation. I started my presentation with the welcome words to all participants and the head of the office. I was presenting the presentation as per points fixed for me. Lastly, to conclude my conclusion, I started reading my poem. This was a unique occasion in such high-level scientific meetings. All members in the hall appreciated the poem with big clapping by the head of the department at the end. As soon as I completed my presentation. And I was about to walk to my place. everybody was surprised to see that the head was approaching me. He came to me. He shook hands with me for long period. He kept his palm on my back with the word excellent poem. Then, It was the time of lunch.

I had been to Delhi for my personal work. I stayed in the guest house. There was spare time with me. So I went to the Hindi section. I introduced myself to the Hindi officer. she welcomes me. She said that they were really proud of my work on articles on meteorology and poem for the Hindi magazine. During the discussion, She told me that the head called me on the morning of foundation day last year. He gave me the print from his mail account. He was instructed to read this poem in the program in presence of the minister. really I said. Was it happen like that. She said, yes, It was read in the program with your introduction. I said thanks to her for giving me this proud information.

Then I struck that incident of the meeting held at Nagpur. Why he wanted to shake hands with me. He was happy to see the man who wrote this poem in which I tried all those things for which he was very serious. It was the new era of modernization of departments in the computer age. I realized the Importance of sent e-mail after a span of one and half years. It was a very funny, interesting, valuable, and memorable event of my life as a poet.